Free quote for promotional products: getting it and reading it

The principle is simple: the configurator calculates the price with each choice you make. Product, marking area, technique, number of colours, quantity: as soon as a parameter changes, the total updates. When the configuration suits you, the quote can be downloaded on the spot.

This way of working has two advantages. First, you do not wait for a sales rep to process your request manually. Second, you can test several scenarios in a few minutes: one colour fewer, a higher quantity tier, another model from the same family. Each variant produces its own quote, which you can submit internally or set against the others.

The quote is free and commits you to nothing. It uses the catalogue prices as recorded in our management system, without manual re-entry: what you see on screen is what appears on the document. For a particular need — a tight date, a request outside the catalogue — write to contact@vektoprint.com and say so.

A reliable quote is built in order:

• Choose the product in the catalogue, checking the material, dimensions, colours and minimum quantity on the product page.
• Select the marking area: each is defined with its exact dimensions, and its real template is displayed.
• Choose the technique from those actually possible on this area, then the number of colours.
• Upload your file: the tool automatically checks the resolution, the colour count and any overflow of the area, then calculates the real dpi of an image at its print size.
• Enter the quantity while looking at the volume pricing grid.
• Download the quote.

Uploading the file early has a concrete benefit: a non-vector file or one colour too many is detected before the order, not after. The proof, also generated in the configurator at actual scale, shows you the exact result of your marked product.

A quote for promotional products is read line by line. Here is what each one should tell you:

• The product: reference, colour and quantity. Check that the quantity is indeed that of the intended tier.
• The marking: technique, area, number of colours. A second area appears as a separate marking.
• The check of your print: our team reviews your artwork and your proof before manufacturing. It is included in every order, with no extra line on the quote.
• The amounts excl. VAT: all our prices are excl. VAT.
• VAT: it depends on the country of delivery and your status; with a valid intra-EU VAT number, the reverse charge applies.
• The lead time: it depends on the product and the process, and runs from the approval of the proof.

If a line surprises you, go back to the configurator and change the parameter concerned: you will immediately see its effect on the total, and you will understand where the difference comes from.

Comparing two quotes only makes sense if they describe the same thing. Before putting two totals side by side, check point by point:

• the same quantity, since prices are degressive;
• the same number of colours and areas, because each colour and each area weighs on the marking;
• the same technique: laser engraving, screen printing and digital printing offer neither the same result nor the same durability;
• a proof planned before production, which is binding in the event of a dispute;
• the starting point of the lead time: the order, or the approval of the proof;
• the delivery method and parcel tracking.

A lower quote may hide a less extensive marking, a product in another material or a missing approval step. Conversely, a higher quote may include a human check that avoids a failed run; at VektoPrint, it is included in every order. The Lead times and delivery page details our steps, from the proof to dispatch.

Once the quote has been approved internally, the order is placed online. Payment is by bank card, with a card pre-authorisation taken when you order and only charged once the proof is approved; public bodies can pay against a purchase order, which simplifies the purchasing processes of local authorities.

Next comes the proof: the preview of your marked product, at the actual scale of the template, which you approve before production starts. Once approved, it is binding. It is also the moment when the lead time starts to run.

A few reflexes to turn the quote into an order without a hitch: keep the quote file with your internal purchase order, have the artwork approved by the person who holds the brand guidelines: our team then checks every print before manufacturing. For an overview of prices by family, see the guide to corporate branded merchandise prices. Common questions are gathered in the FAQ.